Overview

The COVID-19 Module is designed to capture data that meets OSHA's Emergency Temporary Standard (ETS) for vaccination and testing requirements. In addition, it gives your organization the ability to establish and track compliance standards regarding COVID-10 vaccination, vaccination schedule, status expiration, and COVID-19 testing. 


This module includes the following features to help you meet those needs immediately:

  • A COVID-19 Vaccination Status form
  • A COVID-19 Test Results Form
  • Reporting For OSHA Requirements


The COVID-19 Module provides reports which display the COVID-19 test results, rate of vaccinations, and status of your Users and managed contacts. Currently, this module will not track unmanaged contacts. 


For more information regarding the COVID-19 Vaccination and Testing ETS, please visit the OSHA COVID-19 Vaccination and Testing ETS site.


Using the COVID-19 Compliance Status List

As described in this article, in EHS Insight many Lists contain a field labeled Code. A Code is a unique value that describes the item to distinguish it from other items in the List. EHS Insight also allows you to use the same Code as a grouping mechanism for reporting. If you intend to use Codes as a grouping mechanism and if you want an item to count against "Fully Vaccinated" in the site, the item must include the code "FULL".


Compliance Type Options

Users have the following Compliance Type options when adding a new Item in the COVID-19 Compliance Status List:

 

  • Compliant: This option is compliant if the record is not expired and/or if the vaccination has not expired.
    • Example: Fully Vaccinated.
  • Compliant with Testing: The option is compliant if the record is not expired, and/or vaccination has not expired and/or the testing requirements are also met. This option is only available if the Test Result Form is enabled.
    • Example: Partially Vaccinated, Exempt from Vaccine.
  • Not Compliant: This option is never compliant. Use when testing is not allowed. Allows to set a Status Update Schedule, and Vaccination Schedule.
    • Example: All employees must get vaccinated. Anyone who does not is Not Compliant.



Expiration Settings

User have the following Expiration Settings available. In order to not set a schedule leave each of the fields blank.

  1. Status Update Schedule: This field allows you to define when the record needs to be resubmitted. It is the number of days a COVID-19 Vaccination Status form is valid for. After this number of days passes, the person's status becomes Not Compliant. 
    • Example: An employee is exempt from vaccine as of 1/31/2022. The employee is required to resubmit proof of exemption every year. The next status update is due on 1/31/2023. As soon as this date passes, the employee is no longer Compliant.
  2. Testing Frequency: This field allows you to define how often a COVID-19 test needs to be submitted and is the number of days a COVID-19 Test Results is valid for. After this number of days passes, the person's status becomes Not Compliant.
    • Example: An employee is exempt from vaccine, but needs to get a COVID-19 test every week. If a test is missed, the employee is no longer Compliant. 
  3. Vaccination Schedule: This field allows you to define the vaccine dose schedule and is the number of days the most recent vaccine dose is valid for. After this number of days passes, the person's status becomes Not Compliant. 
    • Example: For a Partially Vaccinated status, this would define when the second shot is due. If the due date of the next shot is missed, the Partially Vaccinated employee is no longer Compliant.
  4. Require Vaccination Record Attachment: Requires a Vaccine Card Attachment when checked.
  5. Require Vaccination Records: Requires a Vaccine Card Record when checked. 


Key Features 

  • Manage the safety of your organization by mitigating the risks of COVID-19
  • Capture basic data to meet OSHA's latest ETS for vaccination and testing requirements 
  • Capture custom vaccination statuses including partial vaccinations and exemptions
  • Compute compliance with custom company policies including vaccination expiration, recurring status updates, and testing frequency
  • Monitor risk and manage the health and work status of your organization in real-time
  • Complete actions offline and sync the data later


Forms

FormsDescription
COVID-19 Vaccination StatusAllows a user to collect information about employee vaccination status.
COVID-19 Test ResultsAllows a user to collect information about employee test results.


Site Settings

Site Settings can be enabled or disabled to show or hide various components of a Form. 


SettingDescription
Covid Vaccination Status FormEnable the Covid Vaccination Status form to collect information about employee vaccination status.

Originate SubmitEnable a role to allow Submission of new forms only. User retains access to forms that they have Submitted as long as they are listed as the Originator. Does not have access to any forms they did not Submit.

Require AttachmentRequire users to upload a Vaccination Record attachment.
Covid Test Result FormEnable the Covid Test Result form to collect information about employee test results.

Originate SubmitEnable a role to allow Submission of new forms only. User retains access to forms that they have Submitted as long as they are listed as the Originator. Does not have access to any forms they did not Submit.

Require AttachmentRequire users to upload a Test Result attachment.

Reports

 = Report is dependent on another Module or Site Setting being enabled.



ReportsDescription
 COVID-19 Compliance Rate by Business EntityDisplays the Rate of COVID-19 Compliance by Business Entity based on the COVID-19 Vaccination Status form.
 COVID-19 Compliance StatusDisplays the COVID-19 Compliance Status of Users and Managed Contacts.
 COVID-19 KPI ChartsDisplays the COVID-19 Compliance Status of Users and Managed Contacts.

COVID-19 Test Result LogDisplays the COVID-19 Test Results of Users and Managed Contacts.

COVID-19 Vaccination Rate by Business EntityDisplays the Rate of COVID-19 Vaccinations by Business Entity based on the COVID-19 Vaccination Status form.